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College of Sciences
The Science House

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The Administrative Specialist provides general administrative support for the Catalyst program and other Science House programs. 

Catalyst is a program for high school students with disabilities who are in the Occupational Course of Study Program or Regular Education Setting in High School, including Honors and AP Classes (not self-contained or needing a one-on-one assistant) but prefer small group individualized instruction with hands-on science experiences to learn about STEM. Participants learn about STEM content, skills, and careers. They also find out about STEM programs at Wake Tech and NCSU. Areas of focus include Biotechnology, Coding, App Design, Wearable Devices, Energy, Engineering, Art, Natural Sciences, Agriculture, Forestry, Space, Soft Skills, and many other topics. Students receive paid STEM internships, field trips, and the development of workforce readiness skills.

Duties Include:

  • Use NCDHHS’s case management system, ENCORE, to document all milestones with program   participants.
  • Assist in the preparation of grant documentation as requested by the program director.
  • Prepare or assist program staff with the preparation of travel authorizations and reimbursements. understand and apply NC State travel policies and procedures.
  • Assist in logistics planning for the program’s field trips, including securing lodging, ground transportation, and airfare reservations.
  • Prepare or assist program PCard holders in preparing their PCard receipts for upload. Understand and apply NC State policy on PCard purchases.
  • Place MarketPlace requisitions for the Catalyst program and assist program staff with their requisitions. Understand and apply NC State procurement policies.
  • Enter voucher payments for small purchases and stipends in the Finance system, including preparation of related documentation. Review potential purchases with the grant budget.
  • Assist with the preparation of purchasing contract documents.
  • Enter student, temp, and unpaid appointment actions in the HR system, including preparation of related documentation.
  • Assist program staff with Reporter system data entry.

Location: Raleigh, NC
Schedule: Monday-Friday, 8am – 5pm, with the possibility of one remote day per week.
Salary: $34,602 – $58,870

Apply Today!